Month: January 2021

The road to successful change is lined with trade-offs

Full article with thanks to https://www.strategy-business.com/article/The-road-to-successful-change-is-lined-with-trade-offs?gko=99979

Rather than trying to convince people your change initiative is the right one, invite them to talk openly about what it might take to implement it: the good, the bad, and the frustrating.

At one Fortune 500 insurance company, the IT team had noticed an uptick in quality issues, delays, and dissatisfaction among project sponsors. In response to these unsettling trends, the chief information officer (CIO) decided to adopt a standard software development methodology and replicable project management practices. The intended benefits of this shift — higher quality and reliability — were attractive, but the trade-offs were daunting. Because they would no longer have the license to customize process and standards, project managers would need to give up independence and creativity. Coders would have to make similar sacrifices, as well as face increased oversight through peer reviews.

To address these concerns, the CIO asked a cross-functional group to consider two questions: If the division adopted the new framework, what would the organization gain? And equally important, what would it lose? Participants were invited to weigh the proposed change for themselves and to consider it from every angle — including the reasons the initiative might not work. They brainstormed solutions to potential project roadblocks. These discussions helped build support and diminish the likelihood that people would retrench when challenged by the inevitable costs, frustrations, and hard work of change. In the end, the new methodology and practices were adopted in half the time recommended to achieve the goal, embedded in the company’s culture, and recognized for their contributions to customer satisfaction and project quality.

These were not your typical “socializing” conversations, intended to make people feel included in decisions that have already been made. Instead, these dialogues reflected a departure from many of the current norms for change management. Traditionally, leaders have started with the belief that the change they have launched is patently right. Its merits are not in question, they believe; at most, it might need minor tweaks. With this stance, the work of change becomes convincing people and overcoming their resistance, and all too often, box-checking exercises take the place of frank discussion.

Yet we have found that the most enduring change initiatives — those that drive real results — are based on leaders’ assumption that they are seeing only part of the picture and thus need to learn more. These leaders ask hard questions and engage in trade-offs as early as possible, talking with those who raise concerns not to gain their compliance, but to improve, refine, and pressure test the proposed change.

No easy answers

We are living in a historic moment, one in which trade-offs are central to many of our discussions: Leaders in the public and private sector are weighing the potential costs (economic, medical, and psychological) of opening institutions while COVID-19 is still spreading against the potential costs of staying closed. For many of the hard questions these leaders are asking, there are no good answers. But decisions still need to be made.

When leaders launch an initiative, their ability to achieve “both/and” is not yet proven. By both/and, we mean identifying a solution that moves beyond the historical limits of an either/or trade-off, an idea advanced by the polarity management methodology of management thinker and author Barry Johnson. For instance, companies used to choose either slow, costly, data-driven decisions or fast, intuitive judgment calls. But the use of advanced analytics now allows companies to make real-time decisions that are data-driven.

Yet when leaders assume their answer is the answer, they tend to approach change as they would a political campaign — heavy on slogans and focused on numerical targets akin to contributions and votes. The process can feel forced; people are engaged solely to be converted to the leader’s “side,” rather than to participate in a dialogue about the potential implications of the plan. Leaders speak, but don’t listen. Or they assume that a lack of feedback reflects agreement and acceptance among their constituents.

Success under this approach is typically measured by increases in compliance (“40 percent of staff have logged on to the new ERP system”) and decreases in resistance (“the number of employees indicating the new ERP system will help make their work more effective has increased by 30 percent since last quarter”). Leaders reward those who quickly conform, not realizing that these conversions often represent superficial commitments, not true allegiance or even an accurate understanding of the new way. And because hard questions are minimized, teams may comply with a change that won’t work once it gets underway.

For employees, the pressure to change without truly understanding or committing to the initiative is an unfortunate fact of organizational life. People become used to the expectation that they will limit independent thinking and suspend disbelief, regardless of the lessons of their prior experience. If employees have a few questions, that is usually acceptable, but more can invite censure or ridicule, or, in the worst cases, can be career damaging, even if such questions represent legitimate critiques or sound ideas for improvement.

Consider the case of a leader of an accounting services business who created a consolidated national office to replace a collection of smaller state units. Although the new structure would save on overhead, the company’s services were heavily influenced by state regulations. Employees with the expertise needed to work in their state office could now be assigned to a case anywhere in the country. Many would lack the knowledge needed to do their job effectively — a concern immediately raised by employees when the plan was announced. But the leader was dismissive, instead telling people to stop “harping on the negative.” Those who raised the issue again could tell they were at risk of being branded as resisters. One even remarked that “it was like a cult”; she felt forced to conform or face social and professional isolation.

In the end, the new national structure struggled to deliver for customers in states where employees were not well-versed in local regulations, in ways the resisters had predicted and hoped to avoid. Imagine if the leader had asked, “How might we consolidate into a national structure, but still ensure customers benefit from the regulatory knowledge each of you has developed over time?” Instead of resisting, his team would have been brainstorming how to make the idea work. And instead of failing to meet expectations, they could have been delivering excellent service at scale.

Avoid the temptation to rush in

Leaders should borrow an important concept from the project management world: Go slow to go fast. There is often a rush to dive in at the beginning of a project, to start getting things done quickly and to feel a sense of accomplishment. This desire backfires when stakeholders are overlooked, plans are not validated, and critical conversations are ignored. Instead, project managers are advised to go slow — to do the work needed up front to develop momentum and gain speed later in the project.

The same idea helps reframe notions about how to lead organizational change successfully. Instead of doing the conceptual work quickly and alone, leaders must slow down the initial planning stages, resist the temptation and endorphin rush of being a “heroic” leader solving the problem, and engage people in frank conversations about the trade-offs involved in change. This does not have to take long — even just a few days or weeks. The key is to build the capacity to think together and to get underlying assumptions out in the open.

Leaders must do more than just get the conversation started. They also need to keep it going, often in the face of significant challenges. For example, one of the authors once worked with a division of a Fortune 50 high-tech firm that was going through a period of turbulence. During one nine-month period, the unit was reorganized six times, and each time, another internal technical function was added to the group. The problem was that no one could explain the logic of all the additions. The division began calling itself the “Island of Misfit Toys” — where all the odd, hard-to-place functions were collected.

After first trying the political campaign approach with her team — doing presentations about the burning platform and targeting those who needed to have their concerns assuaged — and getting nowhere, the unit’s leader decided to change course. Over a team dinner one evening, she asked point-blank whether they should give up on making sense of the mergers. The question stunned her colleagues, but also ultimately united them. As they went around the table, they committed to finding a shared purpose, and they were also able to discern a common thread behind the mergers. Each of the added groups had a similar competence they had brought to a range of projects, a similarity that hadn’t been obvious before. The team refocused on that competence, then began seeking new teams to merge into their function.

The leader started the conversation with a challenging question, and this is critical. The questions need to be a little risky, and the context needs to invite people to talk safely about difficult issues. Change champions need to draw out others’ opinions about the reasons their hunch won’t work as a starting point for problem-solving and design. By treating the potential downsides and limitations of an idea as legitimate, rational concerns, people can work together to design solutions that both achieve intended goals and preserve what the organization wishes to safeguard while building commitment to implementation. Leaders may ask, for example: Is this a distraction or something that can truly make a difference? What will we have to do to make this work? What might be the unintended consequences if we succeed?

Engage with the “other side”

So-called resisters have a point. Opposing views often have clear, important messages that leaders would do well to heed. The people who hold these views may be the ones who most vividly see the potential losses or risks associated with the initiative.

Organizational change expert Rick Maurer explains, “There [aren’t] ‘resisters’ out there just waiting to ruin our otherwise perfect intervention. People resist in response to something. The people resisting probably don’t see it as resistance; they see it as survival.” Critical voices are important and ultimately essential in breaking through superficiality and developing the thinking needed to wrestle with trade-offs successfully. Many times, in side conversations, people have told us stories about speaking up out of a sense of accountability, realism, or integrity.

When change leaders gloss over unintended consequences and contradictory perspectives, they lose the opportunity to capitalize on the tension between views that can lead to unexpected and valuable insights. They sacrifice the chance to achieve real commitment from the people whose job it will be to implement the change.

Methods such as skillful dialogue encourage groups to slow down conversations and truly listen. The Lewis Deep Democracy approach takes it further. Developed in South Africa to help corporations recover from the effects of apartheid, dismantle embedded racist systems, and model the new, democratic nation, Deep Democracy works with what can be called a strict, no-interrupting, one-side-at-a-time policy.

This technique helped one behavioral health organization decide how to change its approach to diversity, equity, and inclusion (DEI). A choice had emerged among the senior team. They could make diversity a top-level priority or they could embed it into everyone’s day-to-day work. Both approaches addressed the underlying imperative to improve, but each also came with trade-offs and potential drawbacks.

Rather than alternating arguments, the team dove into each side in depth. Some members of the senior team believed that DEI should be part of the strategic agenda. The discussion started with supporters articulating their perspective that the organization’s commitment to diversity should be shared with the world as a top-level priority, in order to signal the seriousness of the issue. They expressed a fear that if diversity wasn’t prioritized in this way, it would eventually be neglected or pushed aside by other priorities. All participants were encouraged to discover what parts of this position rang true for them, even if they initially held another perspective. This is a central tenet of the method: It is often possible to find something that the opposing side can empathize with, and slowly the confrontational stance begins to soften.

The next step was to hear from the other side. These members of the senior team turned the group’s attention to the reasons that DEI should be embedded into everything the organization did, so that it became every person’s responsibility. This group shared stories of other companies in which diversity became a public relations gimmick that was ignored by staff and rolled out only when expedient. A similar process was followed as the whole group explored that position.

When participating in this method, people begin to experience fluidity in their stance. This fluidity is also the core of Johnson’s polarity management method: By engaging multiple perspectives and asking questions, people start to recognize both the benefits and the risks of their preferred side of either/or and tap into the creativity needed to craft an effective both/and solution.

The company in our example found that using the Deep Democracy approach allowed them to come to an agreement and develop plans that avoided the pitfalls feared by the other side. The solution was elegant. The company embedded DEI into the fabric of the organization, but did so by writing it specifically into the scope of each high-level strategic priority. For example, leaders responsible for financial health, customer experience, technological innovation, and so on were expected to explore the DEI implications of their work. No strategy would be considered successful unless it demonstrated how these issues had been woven into the work.

The leader’s task is to create an environment in which different perspectives can be fully explored consciously and collectively. The conversation should not take the tone of a debate or competition. Instead, people “think together,” exploring best- and worst-case scenarios, grappling with challenges, and imagining how their innovation could ensure success.

Model vulnerability and lack of omniscience

Initially, people may struggle to open up; after all, most have experienced situations in which they were permitted to ask only a few questions or in which follow-up questions were perceived as disruptive. To overcome the negative effects of people’s past experiences, leaders must model openness, clearly invite people to speak candidly, welcome questions and critiques, and listen with a willingness to be influenced.

One global leader of an agricultural company crossed six continents to visit almost every outpost in her division and to listen to staff express their hesitations about adopting a more interconnected approach among the regional offices. At each location, her message was clear: We need to become more connected and collaborative. But her approach was humble. “Would you tell me,” she asked, “how things work here? What worries you about becoming more interconnected? What do you fear you might have to give up?” Her questions and her clear commitment to listening to her staff instilled trust and confidence.

Her employees shared their concerns. They feared that if the regions were more connected, they would have to comply with what headquarters told them, even when they knew it was wrong for their local market. As things stood at the time, these workers often superficially agreed to headquarters’ mandates and then did as they wished, knowing they could fly under the radar. In theory, the proposed organizational change would free staff from being beholden to a strict hierarchy. In practice, they admitted, becoming more interconnected would limit their autonomy.

It would have been easy for the agricultural leader to present strong, rational arguments to prove to the regional staff that their perspectives were wrong. Instead, she did something radical that increased trust dramatically. She affirmed their concerns. She agreed with their belief that there would be losses. She asked the group to delve into their worries, explore them, question what responsibilities and freedoms they hoped to maintain, and then strategize how to protect those boundaries. The method was successful: After a year, a network map revealed a greater level of communication and coordination among regions, and a retrospective showed the organization had responded more quickly and with more coherence to several important global challenges.

When leaders take actions like these, they create change by inviting people to think for themselves and to find their own answers to tough questions. These leaders are willing to be influenced and acknowledge that there are elements of the change that still need to be figured out. This strategy, rather than requiring the leader to balance and address everyone’s concerns, allows people to share the responsibility for change by publicly wrestling with the trade-offs, collectively coming to a resolution, and then committing to the plan’s execution.

Engage both peers and top leaders

In our experience in working with organizational change leaders, it is often executives at the next level up or peers in other functions who undo promising new initiatives. The idea may sound good at first, and, amid the flurry of competing priorities, these people may not examine the new idea too closely. Then, as the organization begins to experience the costs and hard work of change, support wanes.

Peers in other functions may be most concerned about trade-offs that affect them. Will marketing bear the cost of new purchasing guidelines? Will customer service suffer from reduced product functionality? Eventually, these other functional leaders may decide that the costs outweigh the benefits and will roll back the work that has been done. Or they may unwittingly dismantle a larger effort by overriding key components of it — sometimes because they lack a shared understanding of the context.

For example, amid rising demand, one factory was tasked with drastically improving output and reducing defects. The team of frontline employees and supervisors assigned to develop a solution found that performing more frequent machine maintenance and building new jigs to speed up changeovers between production runs were the keys to achieving higher productivity and quality while lowering overall costs.

Unfortunately, shortly after the new system was up and running, the team’s peers in accounting approached the division leader with concerns that maintenance costs were above historical levels. Those added costs were more than covered by the benefits to output and quality, but because the factory team had not engaged the senior executive to explain their plan and prepare him for the increased cost, the leader responded to it as an isolated issue and ordered the team to bring their maintenance costs back in line. They complied, but forfeited the gains they had made.

To prevent a positive change from being overridden in this way, it is wise to connect with a wide range of people when discussing the potential costs and trade-offs in a project. Change almost always occurs in a complex ecosystem with many cause-and-effect relationships; no one has the full picture, and investments made in one area may pay off in another. Senior leaders generally have a more global view of the situation and the factors driving change. Frontline folks tend to have a richer sense of the particulars. When leaders engage with hard questions and listen to different perspectives, they enable everyone to see more of the ecosystem they are trying to influence.

To help with this approach, leaders can run scenarios: What if X happens? How will we handle Y? Is it worth giving up A to get B? Through those conversations, executives and peers have space to express their concerns and hesitations, assess whether the effort is truly worth its costs, and prepare for strategic investments that might otherwise have raised red flags. This shared understanding helps them avoid unintended consequences, generates greater alignment and commitment, and provides the context needed for individuals to make effective judgment calls as conditions evolve.

The trade-offs of engaging trade-offs

Even as the world continues to grapple with the coronavirus pandemic, it is clear that other critical issues — climate change, racial injustice, political instability, income inequality — will challenge organizations in the future, forcing them to continuously adapt. In this context, the change management tools designed for more stable, predictable environments will not work. When it’s unclear what will happen next month, leaders cannot “manage by objectives” or create three-year plans.

Despite this fast pace of change, leaders should not default to an aggressive timeline and succumb to short-term pressure to roll out change initiatives and push them through to the finish. Instead, the approach we propose will force people to go slower than they are accustomed to at the start. It requires the involvement of people who have been labeled as troublemakers, resisters, or annoyances. It challenges leaders’ ideas about the need for change being self-evident and indisputable. And it invites leaders to be vulnerable — something many executives shy away from in favor of being perceived as powerful.

When they take this approach, leaders are able to identify and invest in the highest-value areas that are ripe for reinvention, then invite others to participate in the design. Employees in this scenario are not just implementers but rather innovators, figuring out ways to break through historical limits and difficult realities. This all may seem daunting, but it’s well worth the effort. The work of engaging trade-offs and hard questions creates a stronger, longer-lasting change.

Full article with thanks to https://www.strategy-business.com/article/The-road-to-successful-change-is-lined-with-trade-offs?gko=99979

Successful Change Management: 6 Surprising Reasons People Resist Change And How To Motivate Them To Embrace It Instead

Full article with thanks to https://www.forbes.com/sites/tracybrower/2020/02/16/successful-change-management-6-surprising-reasons-people-resist-change-and-how-to-motivate-them-to-embrace-it-instead/

Everyone knows change is hard and the most difficult part of any change effort is obtaining buy-in. Relatively speaking, it is often the change itself—new software, new organization charts or new work methodologies—that is the easiest to manage. The more difficult part of change is building buy-in, channeling shifts in behavior and accelerating acceptance.

Peter Senge was right, “People don’t resist change, they resist being changed.” Change can cause fear or discomfort when people are asked to stretch out of their comfort zones. In addition, it often requires incremental work—time to learn new concepts, build new skills or adopt new approaches. This worry, unease or extra effort can result in a wave of push-back or skepticism about the change and its value.

Given these challenges, it’s helpful to realize that the reasons people resist change are often not about the changes themselves, but about the implications of the change. The six surprising reasons people resist include the following:

People want clear future direction. Sometimes changes to systems or approaches in the way work will get done can make people question the direction or the future of the company. If there are job cuts, is the organization still viable overall? If changes are occurring in an enterprise management system, will customers still be adequately served to ensure success in the organization? In order to accept change more easily, people will benefit from understanding the overall reasons for the change—the why—and how the changes support the purpose and long-term mission of the company. They will also need to understand the expected positive impact of the change and why it will be worth the effort. Leadership must be visible as they share this kind of information. They must also be accessible in order to answer questions and they must model the way—demonstrating acceptance of the change through their own behaviors.

People want control and autonomy. In addition to having plenty of clarity from leadership, people also want to know they are empowered. When things change in the company, people may perceive they will lose control of the way they work, of their options or of their performance. In fact, one of the number one concerns people have about change is whether it will negatively impact their ability to get their work done and achieve results. Control at work is associated with greater effectiveness and even improved physical wellbeing. Increase acceptance for the change by giving people back as much control as possible. For example, the new enterprise software system may be non-negotiable, but it may be possible for teams to customize its implementation. The new workplace design may be a given, but it may be possible to give people more choice about where they work throughout the day.

People want to save face. Employees naturally have a stake in the current state and many of them may have helped create it by making decisions about or participating in previous implementations. Increase acceptability of changes by reassuring people that the past isn’t bad or wrong. In fact, previous decisions were likely made with the best possible information available at the time. Work moves fast—usually faster than systems or workplaces can move—so let people know new information and new situations are driving the changes being implemented today.

People want security. Neurologically, humans want to reduce threats and achieve security. When changes occur in an organization, they may wonder about the bigger picture or about potential implications. For example, will the change in organizational structure result in job cuts? Will the shifts in the sales management system impact their own performance if they can’t learn it fast enough? Reduce resistance to change by letting people know why the change is occurring in terms of business objectives, and reassuring people as much as possible given the true implications of decisions. Respond to the underlying concerns they may have about the changes taking place.

People want to be competent. New systems can be upsetting to people because they worry their competence will be challenged. They have likely achieved success in the current system and may worry their ability to perform will be negatively impacted in the new system. Reassure people that they will receive the necessary support to develop their skills and time to learn new approaches without negative repercussions.

People want connections with others. No matter their personality preferences, employees need both time alone and time together with coworkers. They need a sense of connection and positive relationships with colleagues. When change occurs, they may have questions about how their work with others will shift. For example, will an organizational restructure separate them from their teammates? Will a change in the workplace still allow people to sit near their friends? Reassure people about the value of relationships and collegiality by showing them ways they’ll still be able to connect, despite other shifts that may be occurring.

Companies can mistake a lack of understanding about a change with a lack of agreement. Simply communicating more or deluging people with the same information ad nauseum won’t help increase acceptance. The most effective change management requires an understanding of the root-cause issues driving resistance. Future direction, autonomy, saving face, security, competence and connections—all of these are concerns which may prevent people from embracing change. Understand the issues, clarify messages and reassure employees in order to motivate change and drive positive outcomes.

Full article with thanks to https://www.forbes.com/sites/tracybrower/2020/02/16/successful-change-management-6-surprising-reasons-people-resist-change-and-how-to-motivate-them-to-embrace-it-instead/

5 Questions That (Newly) Virtual Leaders Should Ask Themselves

Full article with thanks to https://hbr.org/2020/05/5-questions-that-newly-virtual-leaders-should-ask-themselves

t is safe to say, that for the first time in the age of technology, ad hoc face-to-face meetings are no longer an option for many people. While we don’t anticipate in-person meetings to go away forever, working during the Covid-19 crisis does provide us with the opportunity to reflect on how the best leaders succeed in virtual environments.

For many, working from home, and communicating through digital mediums like Slack, Zoom, and WebEx, are nothing new. Many business models have supported virtual work for years as a necessity to accommodate employees and clients in various locations. Still, while technology has improved our ability to get work done and communicate remotely, we have not yet been forced to develop a set of best practices for leading remote teams at the capacity that has been brought on by this crisis.

My intent here is to challenge leaders to pause and identify what they need to do differently not only to sustain, but also to strengthen their skills in a virtual setting‚ particularly during a time when their teams are looking to them more than ever for direction.

First, it’s important to be aware of the factors that make working together virtually such a challenge:

  • For some, it’s uncomfortable. Every day, I watch my teenagers laugh and chat with their friends on Facetime, as if they were just another person in the room. But for many of us adults, who didn’t grow up with that same technology, it can still be quite uncomfortable. This lack of comfort makes it harder for some to open up, connect, trust, and communicate with each other virtually. If you are a leader today, in a virtual setting, you may be struggling to display the same level of authenticity and provide your team with the same sense of safety as you did in person.
  • Interpersonal dynamics are harder to manage. Both for technical reasons and because people are harder to read over video, the appropriate affect, tone, pacing, and facial expressions that we rely on for effective communication in person are more difficult to give and receive virtually, especially in group settings.
  • You can easily lose people’s attention. It’s challenging enough to engage people in a face-to-face meetings, but virtual meetings often come with a plethora of new distractions that you have little control over.
  • New skills are required, from you. Whether it’s managing tech, maintaining strong facilitation skills, or rethinking agendas, virtual is different than in-person. Knowing that is half the battle.

With these factors as a backdrop, ask yourself five questions to ensure you are being the best leader you can be as you manage your team from home.

Am I being strategic enough?

Strong leaders practice strategic communications in every interaction, be it a full-day meeting, an hour-long meeting, a sales call, a one-on-one check-in, or even an email. But communicating virtually requires even more strategic planning because you can’t rely as much on human connection or charisma to carry you. Before every exchange, take time to think about your purpose, audience, and the context of the exchange. Then write down your objectives, agenda, and the amount of time you want to spend on each item.

It helps to make your objectives broader than usual. For example, what do you want the other person (or people) to feel after you talk? Challenge yourself to up the engagement quotient to make up for the deficit of face-to-face interaction. This means asking more questions during your interactions, checking in with team members to make sure you are aligned, and leaving extra time for those moments to take place during presentations or group meetings.

Have I revamped communication plans for my direct team and the organization at large?

Moving operations virtual means that it’s time to revisit and potentially revamp your communication protocols with direct reports, employees, board members, and any other audiences you regularly work with. For example, you must now think about how you will run your weekly check-ins with team members. Will you hold these meetings by phone, over slack, or schedule a video call? While best practice says video is best, you may need to adjust your approach based on the preferences of individual employees. The same goes for meetings with clients and other stakeholders.

Using a table in a word document or Google Sheet can help you create a comprehensive plan for different types of meetings. Create at least four columns, including one for each of the below items:

  • Mode of communication (i.e. video, phone, slack)
  • Meeting cadence (i.e. weekly, monthly)
  • Meeting agenda (i.e. team building, check-ins)
  • Meeting participants (i.e. managers, board members)

Fill out your table based on how you worked prior to moving virtual, then, revamp the entire plan to adjust to your current situation.

As you begin to “revamp,” challenge everything you considered “best practice” before, from the size of your meetings to the time allotted. Ask: Should a video call  be used for all announcements or can I simply write a status report to update the team? Do I need to schedule more check-ins with my direct reports to make up for the lack of being in person? Does that meeting that took an hour in the office need to last the full 60 minutes online? Should each communication be followed by a detailed email summary to keep everyone on the same page?

Looking at the entire plan will allow you to optimize it.

How might I reset roles and responsibilities to help people to succeed?

Some people thrive while working remotely, while others may feel a lack of motivation or encounter other unforeseen challenges. Though it may not be apparent who is struggling at first, as a leader, it’s your job to check in regularly with team members about how they are coping. During your one-on-ones, ask: “How are things going for you? What challenges are you facing? What do you think you need to be successful? How can I, or the team, help?”

Through these discussions, re-evaluate each person’s strengths and weaknesses. You may find that you need to shift responsibilities around or invest in training sessions for those who feel less comfortable. For example, one of your team members might excel at running meetings in-person, but lack either the technical or facilitation skills to run them remotely. Or you may find that you have an individual who participates actively during in-person meetings, but not as actively in virtual meetings.

Because change — like shifting a role and taking on new work — can bring up sensitivities in people, it’s important to frame any suggestions you make as opportunities for growth. By diagnosing your direct report’s strongest and weakest points, placing them where they can succeed, and providing them with guidance when they are struggling, you will not only help your team be more productive, you will be helping your employees develop. In these conversations, also be sure to ask for their feedback and thoughts with respect to how the team can improve. Remember that respect, authenticity, and caring are foundational to strong leadership.

Am I keeping my eye on (and communicating about) the big picture?

When you’re working remotely, it’s easy to focus solely on the tactical, to stay glued to your computer, fielding email after email, in an earnest, unorganized fashion. With your to-do list looming in front of you, and no colleagues to pull you out of your head, you may be tempted to stay buried in the weeds. But people rely on leaders for direction, especially during uncertain times. This means, no matter how many small tasks are clogging your calendar, you need to be able to pick your head up and keep one eye on the bigger picture.

Be sure to carve out time to work “on” the business (strategy), as opposed to working “in” the business (operations). Do this by blocking off time on your personal calendar to think about strategy. Or, if your thoughts are clear, schedule a strategy session with your team. Use this time to revisit fundamental questions about the business and organization, like: “Is our value proposition clear to our customers? Are there opportunities for us to improve our business model? Is our team engaged, productive, and inspired to do their best work?”

Keep in mind this idea from Michael Porter’s classic piece, ”What Is Strategy?” He wrote, “New [strategic] positions open up because of change…new needs emerge as societies evolve.” It’s more than likely that the shifts you are experiencing during the Covid-19 crisis will present opportunities for your business, organization, and for you as a leader. In a time when it’s easy to only be focused on defense, it’s up to leaders to go on the offensive and be on the lookout for doors that might be opening.

What more can I do to strengthen our company culture?

I am continually struck by the stories I hear of teams growing even stronger during this time. Many of the most resilient leaders I work with have accomplished this by finding opportunities to align, engage, and inspire their teams around a purpose. Right now, teams need to feel connected, not only to the company’s mission but also to each other.

One way to accomplish this is to regularly set aside time for team members to highlight and share wins delivered either to customers, each other, or to the business itself. If well-crafted, you can tie the “bright spot” sharing to the company’s vision, mission, or values, reiterating the importance or the organization’s purpose and the essential role that everyone plays in achieving it. If meeting time is tight, a slack page, a quick email or another type of non-verbal communication can also be used.

To bring people together, you may also consider prioritizing some team building avenues that were less essential before. Many of our clients have begun conducting virtual social hours, meditation groups, art sharing clubs, team music performances, and fitness challenges. While these options may not be for everyone, they are just a handful of examples we have seen initiate positive team dynamics. Even something as simple as starting a meeting by asking people to bring a video, a meme, or a photo that gives them joy can foster comradery and a needed laugh.

Is there a silver lining to our current business environment? I would say, yes. The leadership skills you are building now will continue to serve you after Covid-19. There is no going back to exactly where we were before. New opportunities will open up — maybe full virtual workforces on a level we’ve never seen. And thanks to an unforeseen time in our history, you’ll be ready for it, with new skills in place to truly lead, whether from home or the office, more effectively than before.

Full article with thanks to https://hbr.org/2020/05/5-questions-that-newly-virtual-leaders-should-ask-themselves